Accounts Payable Coordinator

LSI is seeking a detail oriented, organized individual with some accounts payable experience to join our accounting team as an Accounts Payable Coordinator. 

The Accounts Payable Coordinator is responsible for obtaining approvals for purchases, entering those purchases into the accounting records, and processing payments to vendors in a timely manner. If you are a self-starter with an ongoing desire to learn new things, we would like to speak with you about joining our team.


Roles and responsibilities for this job may include but are not limited to:

  • Take ownership of the accounts payable and related payment processes
  • Review invoices and match purchases to purchase order and receiving documentation to validate quantity and prices billed
  • Apply proper GL account and project coding, with follow-up to internal managers as needed
  • Obtain invoice approvals through proactive communicate with project managers, department heads, and executives
  • Ensure LSI purchasing policies are adhered to with executive approval for all exceptions
  • Research and resolve invoice discrepancies through frequent contact with vendors and LSI employees
  • Process invoices timely to take advantage of quick pay discounts
  • Process check payments weekly or more frequently as needed
  • Track vendors credits due for returned or damaged goods
  • Maintain proper documentation of receipt, approval, and payment of all purchases
  • Always maintain invoices and supporting documentation in an organized manner
  • Obtain and maintain vendor master file documentation such as W-9s and payment information
  • Serve as a backup to answer calls received on the main office line
  • Collaborate with accounting personal to maintain weekly logs of unapproved invoices
  • Perform other miscellaneous job-related duties as assigned

Job Qualifications

  • High school diploma/GED
  • Accounting associate degree or accounting classwork preferred
  • 1+ years accounts payable experience
  • 2+ years accounting or accounting related experience
  • Microsoft Excel experience
  • Experience working with in a project-based accounting environment with a project based general ledger systems such as Deltek Vision preferred
  • Excellent organizational and time management skills
  • Ability to manage multiple tasks simultaneously, not easily overwhelmed
  • Maintains a positive attitude with other team members, operations personnel, and vendors
  • Ability to work with minimal supervision

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